AI automation and integration
We build the part of your business that runs itself.
We sit down with you and the people doing the work, find the jobs that take up your week, and build the AI and software that does them. Quotes, invoices, intake, follow-ups and the re-typing between systems run on their own, and your team keeps the final say on anything a customer sees.
01 · The week as it is
Where the week goes
In most businesses the real work runs through a few people and a spreadsheet. A call gets written on a pad, the quote goes out two days after the site visit, and the invoice waits for a free afternoon. None of it is hard, but it never stops coming, and it keeps your best people away from the work only they can do.
02 · First, the map
We start with how the work moves
Before we build anything, we follow one job from the first call to the paid invoice with you and your staff, and count where the time goes and where things get dropped. You get a written plan that ranks each step by what automating it would save and what could go wrong, including the steps to leave alone.
- Enquiry
- Quote
- Schedule
- Job
- Invoice
An example process. Yours will have its own steps.
03 · Then, the build
Then we build the part that runs itself
We build one step at a time, in the order the plan sets, and you start using each piece as soon as it’s finished. AI goes in only where it saves time or money and the quality holds, and plain software handles the rest. It all connects to the tools your staff already use.
Every step the software takes over gives your team back the hours it used to cost them.
04 · The final say
A person on your team says yes
The AI drafts the quote, the reply or the invoice, and someone you trust approves it before a customer sees it. We test it on your own past records before it goes live, and any customer who wants to talk to a person can still reach one.
05 · What it gives back
Then it does something for your customers
Once the routine runs itself, the same tooling can work for the people who pay you. They can check where their job stands, get an answer at nine at night, or book without picking up the phone. Your staff get their afternoons back, and your customers stop calling to ask.
What the routine costs you
Put in your own numbers. The sum runs in your browser and nothing is sent anywhere.
Bring this number to the first conversation, which is free, and we’ll tell you how much of it we think software can take over. If it’s worth building, you get a fixed quote before any work starts.
The whole discipline
All of AI automation, end to end
We handle the whole discipline, from the first conversation about how your business runs to keeping the systems running after launch.
- 01
AI agents that take a task from start to finish, such as answering an enquiry, drafting a quote or chasing an unpaid invoice
- 02
Integrations that move information between the tools you already use, so nobody types the same thing twice
- 03
AI inside the software you have, from your CRM and accounting to your inbox and your website
- 04
Assistants built on your own documents, prices and procedures, so they answer the way your business would
- 05
Reading and filing paperwork: forms, PDFs, emails and photos of handwritten job notes
- 06
Phone, chat and booking that answer at any hour and hand off to a person
- 07
Reports that show what changed, in hours, errors and money
If a job is repetitive, follows rules or keeps people waiting, ask us about it. If a $40-a-month app already does it, we’ll tell you which one.
We connect to QuickBooks, Stripe, HubSpot, Salesforce, Shopify, Google Workspace, Microsoft 365 and any other software that has an API.
Engagement
How we come in
- Step 01
A conversation
Tell us what takes up your week, and we’ll reply with what we’d look at first.
- Step 02
A short, fixed-price sprint
We map how the work moves, rank what to automate, and build one working prototype on your own data. You get the price and the timeline in writing before it starts.
- Step 03
The build
We build in the order the plan sets, and you know the price of each piece before it starts. That price is fixed for the scope we wrote down, and any change you ask for is quoted in writing before we do it.
- Step 04
We stay
We keep it running, measure what it does for the business and bring you the next step.
If something goes wrong
- What if the AI makes a mistake?
- It’s checked against your real records before launch, so we see its mistakes before your customers can, and after launch a person on your team still approves what it sends.
- Is our data safe?
- Your data stays in your accounts, the keys are in your name, and we tell you what each AI provider can see.
- Will my staff use it?
- We build it around the tools they already use, and we train the team, starting with you.
- Who owns it?
- You own the code, the accounts and the data from day one, so you can hand it to anyone. If you ever want to end the work, give us 30 days’ notice and we hand over every login, key and document.
What it looks like in a real business
An example, not a client
A service company sends quotes from a spreadsheet two days after the site visit, and its invoices wait for a free afternoon. We build tooling that reads the notes the crew already types, drafts the quote and the invoice, and puts both in front of the office manager to approve, so the paperwork goes out the same day. Customers then get a link that shows where their job stands.
Hand it over.
What would you hand over first?
Tell us about the job you’d most like off your desk, at any size: one form that gets typed twice, the way you quote, or the whole back office. We’ll reply with what we’d automate first and what we’d leave alone.
A person who builds here reads every message and replies within one business day, so the first answer comes from someone who could do the work.